Process
Brief to signed contract. In days, not months.
Four steps. Every checkpoint is structured so procurement teams stay in control and suppliers know exactly what is expected.
The 4-step workflow
What happens after you click submit.
Submit the brief
Upload layout PDFs, list categories, set timing and budget. Our AI builder asks the questions suppliers usually need answered, so the RFQ is complete before it leaves your account.
Buyer
You: confirm scope, hit send.
Supplier
Suppliers: nothing yet — brief is still in review.
Deliverables
- Structured RFQ document
- AI-flagged scope gaps
- Auto-generated supplier shortlist preview
Auto-match suppliers
The matching engine ranks the vetted EU supplier network on category, geography, capacity and past delivery. You approve the shortlist (typically 5–15 suppliers) before any outreach happens.
Buyer
You: tick the suppliers you want to receive the RFQ.
Supplier
Suppliers: receive the invite + NDA in their dashboard.
Deliverables
- Ranked supplier shortlist
- Capacity & certification dossiers
- Buyer approval gate
Compare like-for-like
Offers land in a single normalised view: price, lead time, payment terms, warranty, references. No more PDF wrangling. Ask clarifying questions in-thread; every supplier sees only their own conversation.
Buyer
You: shortlist 2–3 strongest offers.
Supplier
Suppliers: respond to clarifications, refine quote.
Deliverables
- Comparable quote matrix
- In-thread Q&A with each supplier
- Reference verification
Award or run a reverse auction
Award the best offer directly, or trigger an optional reverse auction with the shortlist. Anti-sniping, price-floor controls, full audit log. Sign templated contract in-platform.
Buyer
You: award + e-sign.
Supplier
Winner: kicks off project. Others: get structured loss feedback.
Deliverables
- Reverse auction (optional)
- Templated EU contract + NDA
- Procurement-grade audit trail
Typical timeline
From submit to signed: ~10–14 working days.
Day 0
Submit brief
Day 1–2
Supplier shortlist approved
Day 5–7
Comparable offers in
Day 10–14
Award + e-sign
Timing varies by category complexity and supplier count.
See the workflow on a real project.
20 minutes. We walk through an example buyer dashboard end-to-end.